Everything between the receipt and the reimbursement
Woody covers the whole trip: capture, reading, mileage, reports, approval and accounting. Here is what is in the box.
Get every receipt in, however it arrives
Snap with your phone
Open Woody, point the camera, done. Add several pages to one receipt when a folio runs long.
Upload photos and PDFs
Already have the file? Upload it from your phone or computer and Woody treats it like any other receipt.
Email it in
Every user gets a personal address at woody.email. Forward receipts from your inbox and they land in your account.
Works offline
No signal at the job site? Captures are saved on the phone first and upload automatically when you are back online.
Installs like an app
Add Woody to the home screen on iPhone or Android for a full-screen app with its own icon. Or use any browser.
Duplicate check
Woody notices when the same receipt file comes in twice, so nobody gets paid back twice for one lunch.
Woody reads it. You glance at it.
Optical character recognition pulls the vendor, the date and the total off the receipt and fills in the form. You confirm, pick a category, add a note if you like, and move on.
- Vendor, date and total filled in for you
- Categories, clients and projects for sorting
- Mark expenses billable to a client
- The original image stays attached, always
Trips count too
Log a trip in seconds and it rides along on the same report as your receipts.
Quick trip entry
Date, miles, business purpose, from and to. Tick round trip and Woody doubles the distance.
The right rate
A personal rate if you have one, otherwise your organization's rate for the trip date, otherwise the IRS rate.
Clients and projects
Tag trips to a client or project and mark them billable, just like receipts.
From "I spent it" to "you're paid back"
Expense reports
Gather receipts and trips into a report, check the total, and submit. Print it or download it any time.
One approver each
Each employee has a single approver. Submitted reports go straight to them, with no routing rules to maintain.
Everyone stays in the loop
Approvers hear when a report is waiting. Submitters hear when it is approved or sent back, and why.
Accounting exports
Approved reports go to QuickBooks Online, Sage Intacct Time & Expenses, or a CSV for your own system.
Spending at a glance
Totals, spending by category and where each report stands, without building a spreadsheet.
Share a receipt
Send a receipt to a colleague or your bookkeeper straight from Woody.
Set it up once, then get out of the way
Your team, your rules
- Invite people and set who approves whom
- Categories, clients and projects for the whole organization
- Organization and personal mileage rates
- Accounting connection and export history
More than one organization
- One sign-in, several organizations
- Switch between them in the app
- Each organization's data kept separate
- Multi-factor sign-in with an authenticator app or email code